Κανονισμός – Διαδικασία

Environmental Awareness Awards Ecopolis

The Ecopolis awards were established by Ecocity, a Greek environmental volunteer organization, and consist an institution that seeks to contribute to the promotion and recognition of proven environmental awareness of local government, businesses, scientific and research institutions as well as the media.

The rapid establishment and vast acceptance of the awards is of substantial meaning, especially since they have been successfully organised for nine consecutive years, as it has confirmed the need to support the contribution and social participation in environmental protection and awareness, evidenced through specific actions, action plans, research, projects and means of communication. Furthermore, Ecopolis awards have succeeded in creating conditions of fair competition, which promote general awareness and social participation in undertaking or supporting actions for the environment.

Target audience of the awards

Ecopolis awards promote and honor environmental projects coming from a wide range of social, scientific and business activities in order to activate and motivate bodies, means and productive forces from a variety of areas. Their target audience consists of:

  • Businesses that have implemented or/and supported programs and actions that help the protection of the environment
  • Local government organizations whose activities and work protect local ecosystems and improve the quality of life of their inhabitant
  • Organizations, Institutions, Services and Governmental Bodies that turn national policies into tools for the environmental protection and invest on the reduction of pollutant emissions and the protection of the ecosystem
  • Scientific Institutions and Scientists that orient their work to the research and study of the consequences that origin from the lack of environmental stewardship
  • Students and Graduates of Greek Scientific Institutions, whose dissertations focus on the evaluation of measures implemented on urban environment
  • Media and Journalists that hold the responsibility and the obligation to handle information in order to keep citizens updated regarding environmental issues and to raise public environmental awareness

The Criteria

The candidatures of Ecopolis awards should be distinguished for their high level of  environmental awareness, demonstrated through their presentation and the submitted supporting material.

More specifically, the candidatures will be evaluated for the degree of approach that they achieve in the following areas:

  • Focus on the treatment or the provision for avoiding environmental problems in cities as well as across the country
  • Finding, describing and identifying a problem or problems of urban environment on a national, regional or local level, depending on the category.
  • Leveraging research data or methods or evaluation systems of the problem and the action, depending on the category
  • Orientation of the project or the nominated program and the pursued result as well as the cooperation achieved for the problem solving procedure
  • Integrity of collaborating stakeholders (scientific, volunteers, etc.) in conjunction with the degree of mobilization of third parties.
  • Completeness of purpose and effectiveness in relation to the involved parties
  • Originality and creativity in implementation
  • Duration and repetitiousness
  • Significance and ranking of the need at a local or/and national level

The committees

For the conduction of Ecopolis awards 2014, the following committees have been established:

  • Organization Committee of the Awards and the Ceremony
  • Candidature Selection Committees for each category
  • Evaluation Committees for each category
  • Publicity and Promotion Committee

The members of the Committees established for the Ecopolis 2014 consist of eminent personalities from the Academic, Environmental, Communication and Business world.

Selection and evaluation procedure

Under the responsibility of Ecocity and the organizing committee of Ecopolis 2014 there have been established Candidature Selection Committees, whose members consist of eminent personalities and experts in each award category.

The members of the committees monitor closely all parties (Scientific Institutions, Organizations, Bodies, Services, Municipalities, Businesses, Media) involved in their area of responsibility, so as to identify the most important environmental projects that were carried out during the previous year. The evaluated projects concern actions, researches, studies, programs or communication activities that were developed or/ and completed during the year 2013 (from the 1st of January to the 31st of December of 2013) and that they are proven to constitute initiatives that exceed legal obligations.

The folder with the final selections of the committees (5-10 for each sub-category) will be submitted to the organization committee of Ecopolis awards, which will announce the candidatures in January, after having contacted all the suggested bodies.

Each candidate will gather and submit all necessary material (application folder) to the respective evaluation committee for each category. Evaluation Committees will decide on the winners of the Ecopolis 2014 awards, according to the eligible criteria. The results of this procedure will be presented to the public during the ceremony of Ecopolis 2014 awards, which will take place in June.

Especially for the category of Science Awards, aside from the procedure described above, it is possible for scientific institutions or individual scientists to suggest candidates simply by submitting a briefing accompanied by an application and a summary of the suggested scientific project. The Scientific Committee will then evaluate the proposal and decide whether to include the suggested project in the nominations or not.

Regarding the Dissertations Awards, all interested parties should submit an application form and a summary of the suggested project according to the relative guidelines. Nominations for this category are addressed to undergraduate and postgraduate dissertations that were elaborated during the past two years (from January 1st of 2012 to the 31st of December 2013). All application forms should be submitted until the 15th of March of 2014. The assessment of the nominations will be completed until the end of May.

Submission of the application folder

After the selection of the suggested candidatures by the Selection Committees follows the submission of the application file, which should include:

1. ABSTRACT: A text of 200 words describing the project, per participation, that will be used during its presentation in case of distinction.

2. REPORT: A brief description of the project or program participating in the contest. The description should offer data and information for all chapters mentioned in the form available.

3. SUPPORTING MATERIAL: Material that accompanies the application and confirms the implementation, the output and the echo of the project’s result, depending on the category. (e.g. tables, photographs, maps, charts, video, publication covers, reports from press clipping etc.)

The application file must be recorded οn CD, which must be either submitted or sent by post to the offices of Ecocity in three (3) copies. Regardless of the course, the distinction or not of the application, the submitted material is not returned and shall remain in the archives of Ecocity.

The evaluation committee reserves the right to decide whether to increase or decrease the number of the awards for each year.

The organizing committee reserves the right to promote through the website of Ecocity and/or any other media the material of the projects, rewarded or not, upon its judgement.

In the case of postal submission of the application file, timely reception is considered based on the date indicated on the postmark.
Application files received by post after 03.31.2014 shall be considered overdue and not be taken into consideration. Ecocity accepts no responsibility for potential loss or destruction of the files during the dispatch procedure.
For the submission of your application please fill in the application form and the description report of your project.

Timeline

31st of December 2013: Submission of the file containing the suggested candidatures by the Selection Committees

  • January 2014: Announcement of the candidatures
  • 15th of March 2014: Deadline for the submission of the application files
  • April to May 2014: Evaluation of the candidatures by the Evaluation Committees
  • May 2014: Presentation of the statuette Ecopolis 2014
  • June 2014: Ceremony of the Ecopolis Awards 2014


Certifications of participation

After the ceremony, a certificate of participation shall be sent to all participants of the contest upon request.

Sponsors

Organizations and Enterprises with high sense of social responsibility, regardless their participation or not in the contest, have the opportunity to contribute by sponsoring this institution. All interested parties are encouraged to receive information on the cooperation terms and the sponsorship and support packages by contacting us at the following number: 210 6196757.